SUPPORTBacking Up QuickBooks Correctly

Backup Direct online backup software should be used in conjunction with the QuickBooks Schedule Backup feature to achieve the optimal backup solution. Here is a step-by-step guide for reliably backing up your Quickbooks data sets.

Step One:

Configure QuickBooks Schedule Backup so that your database (s) is automatically backed up each time you exit QuickBooks.

1. Open your QuickBooks software.
2. Open your company books (- Important! - *You will want to do this for each company if you have more than one!)
3. Click on the “Backup” Icon
4. 1. In the next box click the Schedule Backup tab.
   2. Then check the “Automatically back up when closing data file every…” box and…
   3. Set it to every “1” times. This will create a backup each time you close the company books.
   4. Next click the “New” button.
5. 1. Enter a description of your backup set.
   2. Click the “Browse” Button and navigate to where you want the backup files stored (Suggestion: create a folder on your desktop called Quickbooks Backups).
   3. Place a check mark in “Number of backups to keep.
   4. Enter the number of backups you wish to keep, E.g. 3.
   5. Enter a start time that is before your Backup Direct backups start time.
   6. Set this to every “1” weeks on:
   7. Place a check mark in every day.

Step Two:

Make sure that the folder where you saved the backup files to (in Step One 5.b) is selected for backup in the Backup Direct Backup Set.

I want to backup my active QuickBooks database, what files should I backup?

Backup files with these extensions - found in C:/Program Files/Intuit/Quickbooks/

.QBW = QuickBooks Primary Data File

.QBB = QuickBooks Backup File

If these files are also present, you should back them up too!

.QBA = QuickBooks Accountant's Copy File (May also be a .AIF [Accountant's Impot File])

.QBA.TLG = Transaction log file (for accountant's review copy)

.QBM = QuickBooks Portable Company File (for version 2006 and above).

.QBI = QuickBooks Crash Roll Back File

.QBX = QuickBooks Accountant Transfer File

.QDT = QuickBooks UK Accountancy Data File

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